How to collaborate on documents using ONLYOFFICE workspace

Nextcloud, ownCloud and Seafile may be the most obvious options if you want to create a collaborative workspace on your Linux server. These solutions allow you to store and share files in one place and offer file synchronization features.

However, if you don’t just want to keep files, you also need collaboration functionality in documents, but it’s a good idea to pay attention to it. Office work only. This collaborative platform is designed for both online document management and co-editing.

In this guide, you will learn how to install Office work only And how this solution facilitates real-time collaboration.

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What is an ONLYOFFICE workspace?

ONLYOFFICE Workspace is an open source collaborative platform that comes with an online office suite. Office Docs only For text documents, spreadsheets, fill-in forms and presentations, also for hosting various productivity apps.

The solution allows you to create a secure virtual environment where you can save all your files and collaborate on documents in real time. Also, ONLYIOFICE workspace Provides social networking features with project management, calendar, customer relations, email management, online communication and blogs, forums and message boards.

Office work only A self-hosted software tool that can be applied on the premises. There is also a SaaS version with different pricing plans, one for groups of up to 5 people.

Required for the proposed system

Before you begin the installation process, make sure your system meets these requirements:

  • Processor: 2 GHz or better dual-core processor.
  • RAM: At least 6 GB.
  • Hard Disk: 40 GB free space.
  • Swap: At least 6 GB.
  • Operating system: AMD64 Linux distribution with kernel v3.10 or later.

Installing ONLYOFFICE Workspace Community Edition

We will install in this guide ONLYOFFICE Workspace Community EditionWhich is a free version of the software enough for regular use.

If you need professional technical support and access Office only Mobile web editor, you can choose a commercial version. However, it’s up to you to decide.

The installation process is quite simple and you need to follow a few steps. Let’s get started!

Step 1. Get Office Installation Script only

Office work only Equipped with an installation script for Linux-based operating systems Docker. The script configures automatically Docker Containers with all the necessary ingredients.

First, you need to run the following wget command to download the script file:

$ wget https://download.onlyoffice.com/install/workspace-install.sh

After receiving the script, proceed with the installation process.

Step 2: Install Office Workspace only

All of the following installation operations must be performed with root rights. Let’s install all the necessary components Office work onlyEnter this:

$ bash workspace-install.sh -md "yourdomain.com"

Here “yourdomain.com” Your domain that will be used for this Office messaging only Module if you do not want it Mail Material to install, run it:

$ bash workspace-install.sh -ims false

Will check for the availability of the installed script Docker On your device and its version. If the docker service does not exist or its version does not meet the minimum requirements, the script will automatically install or update it.

Check the list of all available parameters with this command:

$ bash workspace-install.sh -h

Step 3: Check that the ONLYOFFICE workspace is working properly

After installation, you must make sure that all its components Office work only Work as expected. Open your web browser and enter your computer’s IP address on the local network. Do not enter Local host Where 127.0.0.1 In the address bar.

Congratulations! Office work only Indicates a successful installation should be running.

Put all your files together

All your files are saved Documents The module allows you to create folders and subfolders, copy and move files, rename them, mark them as desirable for easy access, and even delete them for better document management.

For your convenience, you can integrate third party storage solutions like Nextcloud, Custom Cloud, OneDrive, Google Drive, Cadrive and others using the WebDAV protocol. This way you can create a single environment for all your files.

Office documents only

Office work only Equipped with a media player, so you can easily open and play almost all audio and video files to support all popular formats, including MPG and AVI, MPEG, MP3, WEBP, etc.

There is more to it than that. You can also save your photos and images Documents Module since it supports BMP, JPG, JPEG, PNG, TIF and GIF. Another useful feature is the ability to open and view PDF, DjVu and XPS files.

The built-in viewer is easy to use and provides a navigation bar with page thumbnails. Moreover, you can even save the ebook because it is supported by EPUB and FB2 format software.

Step 4: Share documents and collaborate

When it comes to collaborating, Office work only Allows you to share text documents, spreadsheets, fill-in forms and presentations with other users for real-time co-writing.

You can make your files available to internal ONLYOFFICE portal users. There is also an option to share files externally using a link.

When you share something, you can choose the necessary access permissions:

  • Full access
  • Test
  • Please comment
  • Read-only
  • No entry

In addition, there are special access permissions – Fill out the form To fill out the form and Custom filter For spreadsheets.

Beginning with version 12.0, the ONLYOFFICE Partner Platform allows for more flexible sharing for new advanced settings:

  • Files may not be printed, downloaded or copied (read-only and comments permitted).
  • Unable to change share settings (to allow full access).
Collaborate on documents with OnlyOffice 7
Collaborate on documents with OnlyOffice 7

After sharing a file, you can start the collaboration process and enjoy the co-author feature of ONLYOFFICE Workspace. For example, you can:

  • Enable one of two co-edit modes, fast or hard, with the ability to switch between them at any time.
  • Accept and reject changes made by others, including track change features
  • Recover any version of the file using version history.
  • Respond to comments from other users and leave your own.
  • Get the attention of a special co-author by tagging in the comments.
  • Compare different versions of the same document in real time.
  • Send text messages to the built-in chat.
  • Chat with others via the Telegram plugin.
  • Make high quality audio and calls using the Jitsi plugin.

ONLYOFFICE Workspace v12.0 It also lets you work with other users on a web server remote from the WebDAV client, enabling document editing and file management.

Step 5: Working with documents in other modules

Inside Office work onlyThe Documents Strictly integrated with other modules, simplifies your work and increases your productivity.

If you work with the project Project Module, you can directly attach the required documents stored in the document module. Just create a task or discussion on a project and add the documents you need to complete it successfully.

If you configure ONLYOFFICE mail server, You will have the option to attach documents, spreadsheets, presentations and fill-in forms to your emails. Another useful feature is the ability to email files directly using the document module’s context menu, which in some cases can save time.

To be different Project And the Mail, Documents module is integrated with the integrated CRM system where you can attach files to the client profile.

Conclusion

Use Office work only, You can easily create a fully functional collaborative desktop on your Linux server with collaboration and document management features. The good news is that all of this can be done at no cost, thanks to the availability of freeware Community Edition.

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